Exhibitors
Please complete your application and payment by January 15, 2026, to be included in the initial booth assignment process. If booth spaces are still available after January 15, 2026, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
Booth Assignments
The OFDA convention floor committee will meet in early February to assign booth space in accordance with the established cumulative point system and OFDA Preferred Partner status. Points have been accumulating over past years for each company based on exhibiting at convention, sponsorships, and advertising. To the best of OFDA’s ability, the points have been tabulated for each vendor and are on file at the OFDA office. Your application does NOT confirm that you are an exhibitor. If booth spaces are still available after January 15, 2026, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
The OFDA convention floor committee will meet in early February to assign booth space in accordance with the established cumulative point system and OFDA Preferred Partner status. Points have been accumulating over past years for each company based on exhibiting at convention, sponsorships, and advertising. To the best of OFDA’s ability, the points have been tabulated for each vendor and are on file at the OFDA office. Your application does NOT confirm that you are an exhibitor. If booth spaces are still available after January 15, 2026, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
If we are able to accommodate you as an exhibitor, you will be contacted with your booth number after the committee meets to assign booth space in early February. Booth assignments after the committee has met will be handled by the OFDA office if booth space is still available. We advise you to wait to make travel plans, etc. until you receive your booth assignment confirmation in early February (or later depending on when you submitted your application). If we are unable to assign you a booth space you will receive a full refund of the amount you paid.
6x2 table top display booths include:
Carpeted area, one 6ft x 2ft skirted table, and one chair. Vendors can bring an additional chair or order through Fern Expo. Electric is NOT included. Electric is ordered through Encore AV (see link below).
Carpeted area, one 6ft x 2ft skirted table, and one chair. Vendors can bring an additional chair or order through Fern Expo. Electric is NOT included. Electric is ordered through Encore AV (see link below).
All other booths (non 6x2 table size booth) include: Carpeted area, pipe and drape, one sign on the top of the backdrop with your company name printed. Table, chairs, electric, are NOT included. You can bring your own table and chairs or order through Fern Expo. Electric is ordered through Encore AV (see link below).
Show Decorator:
As an exhibitor, you will automatically receive an introduction email in the next few weeks from our official show decorator, Fern Expo, with instructions on creating your password in the team based platform for exhibitor ordering and information, OneView. After you’ve logged on and created an account, you will be able to order services from Fern as well as information and services provided by other vendors. Once you have created your password, you will be able to access the Fern exhibitor portal by going to fernoneview.com.
Please email Fern Exhibitor Services at exhibitorservices@fernexpo.com should you have any questions or if you need to have the introduction email and instructions for online ordering re-sent to you. Please also check your spam mail as their information is sometimes caught there. If you have not received your invite by March 1, contact exhibitorservices@fernexpo.com or call 800-774-1251 ext. 1
Exhibitor Set-Up Hours:
All exhibitors can set up on Monday or Tuesday. Please note that on Tuesday, ALL exhibit spaces must be set up by 10:00 a.m. or 2:00 p.m., depending on location (see Tuesday details below). If you are uncertain about your location, see the floor plan linked above.
Monday, April 27
Open set-up time for all exhibitors is 2:00 to 5:00pm
Tuesday, April 28
Set-up time for booths (1-8) in the Regent Foyer is 8:00-10:00am (must be completed by 10:00am)
Set-up time for booths (9-96) in the Easton Grand Ballroom and Easton Foyer is 8:00am-2:00pm (must be completed by 2:00pm)
Exhibit Hours:
• Tuesday, April 28: 4:00 – 6:30 pm
• Wednesday, April 29:
o Lunch: Additional face time with attendees during the exhibitor sponsored lunch on the exhibit floor from 11:30am to 12:15pm
o Exhibit Hours: 3:00 – 5:30 pm
• Thursday, April 30: 1: 10:15 – 11:45 am (you may tear down immediately after exhibit hours)
OFDA encourages you to staff your booth even during the “off” hours for maximum exposure to those attendees who do not participate in the sessions (must always be properly badged). This will give you an opportunity for more one on one time.
Hotel Information:
Click here for updated hotel information.
Questions?
Please contact Colin Evans at 614-486-5339 or 800-589-6332 or via email at colin@ofdaonline.org
